Paper Submission Process

1.  Create an Account first if you do not already have an account, then sign in.  We ask that co-authors also have (or create) an account so that they can receive email notifications.  Please see Abstract FAQ for instructions on co-authors, multiple papers, and other FAQs.

2.  On abstract approval, prepare to follow format instructions.

IMPORTANT: Without proper format, your paper may be dropped from the conferenceEvery version of a paper you submit, you are required to comply with the Conference Formatting Requirements as defined in the Summary of Format Requirements. You should save and print the contents.

Formatting compliance is easy and automatic if you use the template below for your paper. These templates contain all the formatting styles you will need. Copy and paste your paper contents into the template using "match destination formatting" in Word. You must also embed your Word fonts in your submitted PDF.

In addition to being your formatting template, these instructions contain detailed information about the conference. Click the link for your version of Word below or the PDF link if you just want to see what the document should look like 

Word Template with Author's Instructions - Download & Save If Using Word Doc: .DOC, .DOCX or  .PDF 

LaTex Template with Author's Instructions - If Using LaTex click:  Information on Latex formatting

In either LaTeX or Word, we recommend you convert to PDF and view the results before submission of your PDF papers so you can clean up conversion problems if any. You may see kerning difficulties on-screen, but these don't tend to show up when the PDF document is printed or when fonts are embedded properly.

 Convert your properly formatted 6-20 page paper to PDF and submit your paper for review before the Review Paper Submission Deadline on Oct 16

IMPORTANT:  We do NOT review draft or incomplete papers; we review papers you agree are in final format and content. The review normally accepts 80-90% of the papers submitted, and there is no appeal process or secondary review.

3.  After paper review approval, log in to your My Submission page; execute the Copyright Function, and follow the steps for IEEE Publication Agreement or the NASA Copyright Agreement for NASA authors. Finally, convert/verify your final paper (responsive to review comments) via IEEE PDF eXpress, then submit your final paper before the Final Paper Submission Deadline on Jan 15

FINAL APPROVAL DETAILS: Log in to your My Submission page and complete the details listed in the left column. 

Visa Application Letters

Application processing times are long—sometimes six months. Get a needed letter upon paper submittal or as a guest of an author by logging in, under the Resources drop-down, see VISA Letter

IEEE Publication Information

The IEEE Author Digital Toolbox provides advice going beyond what we offer here.

Publication Approval Requirements

All authors submitting material to the IEEE Aerospace Conference are expected to obtain all needed clearances for their work to be freely published in IEEE publications. 

1. Export Compliance

Authors are responsible for ensuring their paper and presentation material do not contain any export-controlled technical data. Only technical data that is considered to be in the Public Domain may be included in published papers and presented material. Technical data related to the Aerospace industry may be controlled under the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Authors who:

  • are U.S. nationals (including green card holders)
  • work for a U.S.-based organization, regardless of where they are physically located; or
  • work at a U.S. location of a non-U.S.-based organization

must ensure that any and all material submitted to IEEE for publication or presented at the IEEE Aerospace Conference complies with U.S. Export Regulations. If you have any questions about export compliance, please contact the IEEE at

2. Company Approval

Authors are responsible for ensuring their paper and presentation material do not contain any company proprietary information. Authors should consult their company for the appropriate procedures for publishing information as an employee of that organization.

3. Government Approval

Authors involved in government contracts must meet their contract obligations for obtaining the necessary approvals before publishing with IEEE.